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File Specification Guidelines

The only files we use for printing are .PDF format. Please save yours to the PDF/X-1a:2001 standard, ensuring that all fonts are embedded.

However if you can’t supply print-ready PDF files, we can convert documents for you from most of the industry standard applications, but additional pre-press charges will apply.

The most standard file type for books we accept are:

- Adobe PDF

We accept PC formats, as well as hard-copy books for scanning, and we can even lay out, design and create your book from scratch!

Please note that although we accept Microsoft Word/Publisher files, we do charge to convert these into PDF file format.

Other File Preparation Tips

  • Resolution for black and white printing should be 300dpi, ideally saved as greyscale or bitmap.
  • For high-quality, crisp diagrams within the body of the book, create vector graphics using Adobe Illustrator, ensuring that you only use black, and that you convert all text to outlines.
  • Resolution for colour printing should be 300dpi, saved as CMYK.
  • Spot colours should be converted to CMYK.
  • Pantone colours should be converted to CMYK.
  • RGB should be converted to CMYK.
  • To obtain areas of solid black (not including text), use CMYK settings of 40% Cyan, 40% Magenta, 40% Yellow and 100% Black.
  • If supplying files other than PDF, ensure that you provide all linked images as well as all fonts used in the document (please speak to us first before supplying a different file type).
  • If colour accuracy is essential, ensure you request a full production proof prior to ordering your final books. This comes as standard with most print orders.
  • All fonts should be embeded. 
  • Your text and cover file should not be one file. They should be seperate files and not set as printer spreads.
  • Include 3mm bleed on your covers all the way around.
  • If text is to bleed include 3mm bleed in the pdf text file. 


Important - Please note due to the implementation of our new binding machinery to improve turn-a-round times and keep our pricing competitive for you, if a publication has an odd page count (e.g. 49) extra blank pages will be added at the time of binding as we print in sections. These will range between 1 and 3 depending on the overall size. To ensure your publication is correctly tracked through our plant a barcode will be added on      the final blank page. We also insert our printer name and environmental logos. If you have        any queries  regarding this please contact your account manager to discuss.

Useful resources:

  • East of England Business Champion Winners 2011
  • PEFC
  • ISO 9001
  • ISO 14001
  • Breeam Building
  • BPIF Members
  • Investors in the Environment Green Award 2012